• Physical poster: Bring a paper poster to display on the poster walls.
• Format: Your poster should be A0 size in portrait orientation.
• Printing: On-site printing is not available. You will need to bring your printed poster with you.
• Poster Display Tag: You will receive a display tag in the DAY-AREA-WALL format about four weeks before the conference. For example, 28-B-01 indicates a poster scheduled for 28 September in poster area B on wall 01. This display tag will differ from the numeric ID in your acceptance email or the submission system. Print the final display tag communicated by the conference team in the bottom-right corner of your poster.

• Optional upload: If you would like your poster to be available in the conference app for conferences attendees to access, you may upload a PDF copy through the conference submission system
• Upload system:
  • Upload your poster through the conference submission system. https://access.online-registry.net/iscbgmds2026/
  • Kindly refer to this tutorial on how to upload your poster: Upload Tutorial
• Deadline: Upload of your digital poster is possible until 20 September 2026 at 23:59 CEST.
• File size: Your file must not exceed 150 MB.
• File type: Although the submission system may list PPT, PPTX, PDF, and MP4 as accepted file types, upload your digital poster as a PDF to ensure that it is displayed as intended. Create the poster PDF as an A4 digital print to avoid scaling artifacts in the conference app.
• Select visibility option: If you would like attendees to view your poster offline in the conference app, select the second option under “Visibility” in the upload form.

Each poster will be displayed for one day only. Please follow the setup and removal times for your assigned day:

• Monday, 28 September: Set up your poster from 08:00 to 09:00 and remove it from 17:00 to 17:30 on the same day.
• Tuesday, 29 September: Set up your poster either on Monday, 28 September, from 18:00 to 18:30 or on Tuesday, 29 September, from 08:00 to 09:00. Remove it on Tuesday from 15:00 to 15:30.
• Wednesday, 30 September: Set up your poster from 08:00 to 09:00 and remove it from 17:30 to 18:00 on the same day.

• Installation: Materials for attaching posters to the walls will be available on site during the setup periods.
• Location: The poster exhibition areas are on the first and second floors of the conference venue.
• Engagement: We encourage you to stand by your poster during the coffee breaks and lunch on your assigned day to engage with attendees.
• Removal: Please remove your poster within the specified removal period. The conference team cannot store uncollected posters, and posters left behind will be discarded.

• Presenter guidance: Make sure that all workshop presenters follow the requirements for oral presentations, including presentation upload and technical preparation.
• Presentation delivery: All workshop presentations and digital content will be delivered using the conference computers provided in the workshop rooms.
• Specialized software: If your workshop requires software that is not available on the conference computers, please contact the conference organizers well in advance to discuss possible solutions.
• Setup: Arrive 30 minutes before the workshop begins to allow time for room setup and technical checks.
• Moderators : Follow the Session Chairs section.

• Presentation requirements: Follow the guidance for oral presentations, including the presentation-preparation and technical requirements.
• Deadline: Please upload your presentation by 20 September 2026 at 23:59 CEST.
  • Upload your presentation through the conference submission system. https://access.online-registry.net/iscbgmds2026/
  • Kindly refer to this tutorial on how to upload your presentation: Upload Tutorial
  • We cannot guarantee availability of your slides at the conference after this date.
• File type and size: We strongly recommend submitting a PDF file. PPTX files are also supported. Your file must not exceed 150 MB.
• Presentation delivery: Use the conference computer provided in the workshop room.
• Specialized software: If your presentation requires software that might not be available on the conference computer, please inform the workshop organizer as early as possible so that appropriate arrangements can be made.
• Arrival: Please arrive 10 minutes before the workshop begins.

• Follow the presentation times in the respective workshop schedule. Workshop organizers are responsible for keeping the session on schedule.
• If the designated presenter is unable to attend or deliver the presentation, please inform the Conference Organizing Team as soon as possible at bemb.iscbgmds2026program@uniklinik-freiburg.de.

• SmallData invited speakers: Follow the general oral-presenter requirements for presentation preparation and upload.
• SmallData flash and poster presenters: Follow the tailored SmallData Discourse instructions and any linked general guidance.
• STRATOS invited speakers: Follow the general oral-presenter requirements for presentation preparation and upload.
• ECR Day presenters: Follow the general oral-presenter requirements for presentation preparation and upload.
• Session chairs: Follow the Session Chairs section and any symposium-specific instructions.

• SmallData invited speakers: Follow the SmallData Symposium schedule.
• SmallData flash and poster presenters: Follow the times in the tailored SmallData Discourse instructions.
• STRATOS invited speakers: Follow the STRATOS Symposium schedule.
• ECR Day presenters: Follow the Early Career Researcher Day schedule.
• If the designated presenter is unable to attend or deliver the presentation, please inform the Conference Organizing Team as soon as possible at bemb.iscbgmds2026program@uniklinik-freiburg.de.

• SmallData presenters: Follow the tailored SmallData Discourse instructions for the on-site format.
• STRATOS speakers: Follow the general oral-presenter guidance.
• ECR Day presenters: Follow the general oral-presenter guidance.

• Review: Check the conference app or website for your assigned speakers, their abstracts, and the conference program.

• Arrival: Please arrive in the room at least 10 minutes before the session starts. Workshop chairs should arrive 30 minutes before the workshop starts.
• Speaker attendance: Before the session, verify that all speakers are present. Speakers are instructed to contact the chair before the session.
• Speaker absence: If a speaker is unable to attend their scheduled session, please remain on schedule and wait until the next presentation’s designated start time.
• Session flow: Introduce yourself to the speakers and make sure that everyone understands the session structure and presentation order.
• Lectern: A lectern with a computer containing all uploaded presentations will be provided.
• Larger rooms: Microphones will be provided for the chair, speakers, and panelists. Microphone runners will assist with questions from the audience and panel.
• Technical support: IT support staff will be available to assist with technical issues. Dedicated personnel will also be present in each session room to manage and switch presentations.
• Chair seating: A seat for the chair will be reserved in the front row.

• Introduction: Introduce yourself, each speaker by name and affiliation, and the session structure.
• Session format: Explain the session structure as needed, including whether each presentation is followed by Q&A, questions are held until the end, or a panel discussion is planned.
• Timing:
  • Enforce the schedule strictly and fairly. A contributed talk has a 15-minute slot, comprising 12 minutes for the presentation and 3 minutes for Q&A and changeover.
  • For workshops and mini-symposia, follow the times and formats in the relevant schedule or organizer instructions, including any time allocated to Q&A, panel discussions, and changeovers.
  • Make sure that all speakers understand the timing before the session begins, and stop each presentation when its allocated slot ends, even if the speaker has not finished.
  • If a speaker is unable to attend their scheduled session, please remain on schedule and wait until the next presentation’s designated start time.
• Timing signals: Before the session, ask speakers how they would like to receive timing reminders. Sitting at the front and raising a hand is usually the simplest approach.
• Microphone use: In rooms equipped with microphones, make sure that speakers and audience members use them.
• Discussion: If there are no questions from the audience, ask one to start the discussion.
• Closing: At the end of the session, thank the speakers and audience.